Fables event planning · Back to personalised event details
Prepare Artwork for Personalised Corporate Event Details
Corporate event details often involve an organiser, a brand contact and the person approving the final item. A clear artwork brief helps those roles work from current, authorised information.
Fables discusses personalised signage, menus, place cards and styling elements. Ask which actual file and specification requirements apply to your proposed items rather than assuming one production format.
Request authorised artwork
Ask the responsible company or brand contact for the artwork they authorise for this event. Explain the proposed use and identify which logo or version is intended for each item.
Avoid taking an image from an old presentation merely because it is easy to find. That file may not reflect the current design the company wants used. Keep the source and approval contact with the brief so questions can reach the right person.
Share brand guidelines
Provide relevant brand guidance already approved for the event, including any colour, layout or wording direction the reviewer needs to follow. Identify essential requirements and areas where a proposed alternative can be considered.
Keep the guidance connected to the actual item list. A broad brand document does not by itself define the size, quantity or presentation of every personalised piece, and a design reference should not silently change the agreed scope.
Ask which file format is needed
Ask Fables which file formats and supporting information are needed for the proposed specification. Send the files through the agreed route and label them clearly so an old draft is not mistaken for the current artwork.
Do not prescribe a print process or assume a file will be suitable for every material and size. The relevant provider needs to review the actual artwork and confirm what can be proposed for the chosen items.
Check sponsor wording and order
Check event titles, sponsor names, sponsor order and any required wording with the authorised approver. Use one current wording source where the same details appear on signs and table items.
Ask how feedback should be consolidated and when an approval is needed for this particular arrangement. No turnaround, revision allowance or production deadline is promised by this guide; obtain the actual process before building it into the event plan.
Limit personal data to the agreed work
Share only the personal information needed for the accepted work. If named place cards are being considered, keep that guest data separate from general brand references and use the appropriate agreed channel.
Retain the accepted specification and proof with the custom details booking. A later change to a logo, sponsor or guest list should be raised explicitly rather than assumed to update work already approved.
Your finished planning sheet
- Current artwork authorised for the proposed event use.
- A named brand contact and final approver.
- Relevant guidance linked to the actual item list.
- Provider-confirmed file requirements and approval process.
- Guest or personal information limited to the agreed work.
Questions to settle
Does this guide specify a required artwork file type?
No. Ask Fables which format and information the actual proposed specification needs, then provide the authorised files through the agreed route.