Describe the proposed surface before dance floor hire
Before treating a dance floor position as settled, describe the surface and surrounding area where you want it placed. Send observations, measurements and labelled photographs for the venue and Fables to review. Ask which requirements apply to the actual chosen floor. A planning brief should make uncertainty visible rather than confirming suitability for outdoor ground, a lawn or an uneven area from appearance alone.
Identify the exact proposed position
Identify the actual proposed location and describe the existing surface as an observation. Give the position a label matching the room or site plan. Explain whether it is inside a venue or another event structure and what currently occupies it. Keep a preferred alternative separate so two possible locations are not accidentally described as one confirmed setup position.
Show the surface and surrounding area
Provide photographs, dimensions and any known changes in level for supplier assessment. Photograph more than the centre of the proposed area, including the approach and any known change in level. Distinguish reliable measurements from estimates. The supplier can then ask about the real setting instead of interpreting a close-up image that leaves the surrounding conditions unexplained.
Ask about the chosen floor's requirements
Ask Fables to confirm the chosen floor’s surface requirements and whether any additional preparation is offered or needed. Ask Fables to confirm the surface and condition requirements of the option being proposed, and identify any further assessment needed. Do not borrow requirements from another flooring product. Keep questions about additional preparation or other flooring explicit rather than assuming they form part of the original hire.
Allocate any agreed preparation
Record venue permissions and the named party responsible for agreed preparation. If preparation is agreed, name the responsible provider, the accepted scope and the point at which readiness is checked. Venue permission and supplier requirements should refer to the same proposed position. An organiser's note that the area will be ready needs an identifiable arrangement behind it.
Keep the surface review with the booking
Create a surface review brief without claiming outdoor, lawn, uneven-ground or all-weather suitability. Retain the accepted position, relevant photographs and written answers together. Tell Fables and the venue if the surface, structure or layout changes. A new location needs its own review instead of automatically inheriting the suitability discussion for the original proposed area.
| Record | Detail to agree |
|---|---|
| Position label | Exact room, structure or site area proposed |
| Surface observations | Known condition and surrounding features |
| Supporting evidence | Labelled photographs and checked dimensions |
| Preparation question | What is required, offered or separately arranged |
| Acceptance record | Provider answers, responsibility and dated plan |
Questions about this worksheet
Does this guide confirm a floor can go on grass or uneven ground?
No. Describe the actual location and surface and ask Fables to review the chosen floor's requirements. No outdoor, lawn, uneven-ground or all-weather suitability is established by this planning worksheet.
Is additional surface preparation included automatically?
Ask what the proposal includes and which preparation, if any, is required or available. Record the responsible provider and written scope; do not assume another flooring item or preparation task belongs to the original floor hire.